Prior Authorization: Get It Fast with These Pro Tips

What is Prior Authorization?

Insurance companies implement Prior Authorization to manage healthcare costs by requiring approval before certain medications or treatments are covered. This process can involve submitting clinical documentation and justifications to demonstrate medical necessity. Refer to the pro tips below to navigate the intricacies of Prior Authorization. For a comprehensive guide, visit our blog post: How to Complete Prior Authorization.

Preparing for Prior Authorization

  1. Document Requirements: Preparing Your Paperwork
  • Identify Necessary Documents: These typically include medical records, treatment plans, and diagnosis codes.
  • Organize Your Documents: Keep all necessary documents available and organized to ensure timely updates.
  • Ensure Thoroughness: Make sure all forms are filled out meticulously and double-checked for accuracy.
  1. Understanding Insurance Requirements
  • Familiarize Yourself with Guidelines: Understand each insurance company’s PA guidelines to avoid submitting incomplete or incorrect requests.
  • Stay Updated: Regularly check for updates to ensure you’re working with current information.
  • Understand Medical Necessity: Ensure the treatment aligns with the patient’s diagnosis and is backed by up-to-date, research-based evidence.
  1. Leveraging Technology
  • Invest in Digital Solutions: Use Electronic Prior Authorization (ePA) platforms to automate tasks, expedite submissions, and track request status in real-time.
  • Integrate Technology into Workflow: Train your team on the tool and ensure it works with existing processes.

Advanced Strategies for Fast-Tracking Authorization

  1. Building Relationships with Insurers
  • Understand Insurer Policies: Familiarize yourself with the policies and guidelines of different insurance companies.
  • Maintain Open Communication: Regularly communicate with insurance representatives to foster trust and understanding.
  • Stay Updated: Keep up-to-date with changes in insurer policies and guidelines.
  1. Training Your Team for Excellence
  • Invest in Training: Provide comprehensive training on PA procedures, insurance policies, and best practices.
  • Promote Continuous Learning: Encourage your team to get certified in PA for credibility and expertise.
  1. Proactive Patient Management
  • Engage Patients: Inform patients about their role in the PA process and be ready to address any concerns.
  • Implement a Proactive Approach: List authorized procedures, get PA 72 hrs prior, and record denials.

Tips for Streamlining the Prior Authorization Process

  1. Filling Out Prior Authorization Requests
  • Ensure Accuracy: Double-check the billing codes and correct the spelling of all names.
  • Detail the Treatment: Fully detail why you’ve recommended the treatment.
  • Outline Previous Treatments: Outline any treatments the patient has tried and failed.
  • Provide Evidence: Back up your claims with evidence-based clinical guidelines.
  1. Techniques for Expedited Document Submission
  • Use ePA Platforms: Utilize ePA platforms for faster and more efficient submissions.
  • Digitize Documents: Scan and upload documents electronically to eliminate processing delays associated with physical paperwork.
  • Track Deliveries: Check relevant data and documentation.
  • Forecast Supplies: Historical data can be used to calculate and communicate demand to stakeholders and suppliers.
  • Manage Payments: Monitor cash flow and take corrective action for any deviations.
  1. How to Leverage Technology for Faster Prior Authorization
  • Research Available Technologies: Tools should include pre-populated forms, deadline tracking, and real-time submission updates.
  • Invest in Suitable Technology: After thorough research, invest in a tool that best fits your needs and budget.
  • Implement the Technology: Integrate the automation tool into your existing workflow.
  • Train Your Team: Ensure your team is well-trained in using the new technology to make the most of its features.
  • Monitor the Impact: Look for efficiency improvements and administrative burden reductions.


Prior Authorization can often feel like a tedious hurdle for patients and healthcare providers. Delays in approvals can disrupt treatment plans and cause frustration for everyone involved. Take the hassle out of Prior Authorization. Ask about streamlining the PA process and get the results you need.