There can be many reasons why you may need
to move office. Sometimes it’s out of necessity, and sometimes, you’re moving
to a better location or a bigger place. Whatever the reason, moving office
isn’t easy, as it can involve complex operations and mean that you may have
downtime. Here are some tips to make the transition easier and ensure
continuity of service.
sure there’s some overlap
The worst situation for businesses is to be
in is having to completely close their office and move out before they get the
keys to the new one. This means there’s then a mad rush to get everything set
up so that you can take calls and deal with customers.
If possible, have a few days of overlap
where you have both offices available, that way, you can move teams one at a
time and it is less hassle. If this isn’t possible, consider letting some
people work from home and take calls during the move, so the phone lines are at
expert movers for IT
While you may be able to move your own
desks and chairs, it’s recommended that you leave the moving of IT equipment to
the professionals. You should hire some server relocation
equipment, especially bulkier items. This is because:
IT equipment is expensive and
the move is better left up to insured individuals in case anything goes wrong
IT equipment should be packed
properly using the right materials, which the professionals will provide
You may want to hire people to
pack things and install them at the other end, which saves you a lot of time
It’s not a good idea to move your IT items,
and if possible, you should hire professional movers to do the entire move as
it’s so much quicker and easier.
out address change notifications early
From customers to suppliers, you’ll need to
let everyone know your change of address as early as possible, so they can make
a note of it. Changing address can be a good excuse to message people you
haven’t spoken to in a while, and there are many ways you can get the word out,
It can be
complicated to change your address on things like bills etc. so consider using
an address switching service which will do it automatically.
individuals to take things home
Offices are often filled with personal
items, which can be annoying to sort out an organise during a move. Give people
individual boxes so that they can pack their own items and temporarily take
them home. This will ensure that you don’t have a lot of stuff hanging around
on moving day and can streamline the process.
When you need to move office, there are
lots of ways to make the process easier. From hiring professionals to getting
the paperwork done, with a little forward planning, you can ensure that things
run smoothly on the day.