Moving Office? Here’s What You Need to Know

There can be many reasons why you may need to move office. Sometimes it’s out of necessity, and sometimes, you’re moving to a better location or a bigger place. Whatever the reason, moving office isn’t easy, as it can involve complex operations and mean that you may have downtime. Here are some tips to make the transition easier and ensure continuity of service.

Make sure there’s some overlap

The worst situation for businesses is to be in is having to completely close their office and move out before they get the keys to the new one. This means there’s then a mad rush to get everything set up so that you can take calls and deal with customers.

If possible, have a few days of overlap where you have both offices available, that way, you can move teams one at a time and it is less hassle. If this isn’t possible, consider letting some people work from home and take calls during the move, so the phone lines are at least operational.

Hire expert movers for IT

While you may be able to move your own desks and chairs, it’s recommended that you leave the moving of IT equipment to the professionals. You should hire some server relocation specialists for moving equipment, especially bulkier items. This is because:

  • IT equipment is expensive and the move is better left up to insured individuals in case anything goes wrong
  • IT equipment should be packed properly using the right materials, which the professionals will provide
  • You may want to hire people to pack things and install them at the other end, which saves you a lot of time

It’s not a good idea to move your IT items, and if possible, you should hire professional movers to do the entire move as it’s so much quicker and easier.

Send out address change notifications early

From customers to suppliers, you’ll need to let everyone know your change of address as early as possible, so they can make a note of it. Changing address can be a good excuse to message people you haven’t spoken to in a while, and there are many ways you can get the word out, including:

  • Social media
  • Change of address cards
  • E-mails
  • Individual phone calls

It can be complicated to change your address on things like bills etc. so consider using an address switching service which will do it automatically.

Get individuals to take things home

Offices are often filled with personal items, which can be annoying to sort out an organise during a move. Give people individual boxes so that they can pack their own items and temporarily take them home. This will ensure that you don’t have a lot of stuff hanging around on moving day and can streamline the process.

When you need to move office, there are lots of ways to make the process easier. From hiring professionals to getting the paperwork done, with a little forward planning, you can ensure that things run smoothly on the day.